Organizational MOU

Organizational MOU

Organizational Principles for “International Societies for Investigative Dermatology”

Mission of new organization:

The missions of the International Societies for Investigative Dermatology (ISID) are to:

Work in collaboration with member investigative dermatology and cutaneous biology societies throughout the world to encourage and facilitate collaboration between scientists for the advancement of investigative dermatology and cutaneous biology.

Sponsor and support an international, abstract driven, peer reviewed, scientific meeting to be held every 5 years rotating between sites in Asia/Australia, Europe/Africa and North/South/Central America with participation of all member societies.

 

Organizational Structure: Board of Directors (BOD):

4 delegates from each Region (Australia/Asia; North/Central/South America; Europe/Africa) will have voting privileges

  1. 2 voting delegates will be selected from each of the charter member societies from each region.
  2. 2 voting delegates will be selected from the other societies from each region (if applicable).

Voting delegates will be selected from member societies of each region using criteria determined by each region’s member societies adhering to the following principles: 1. No more than 2 voting delegates from any single member society if more than one society is represented in a region.

2. Voting delegates will include a President and/or Secretary-Treasurer or equivalent representative from represented Society(s)

3. One voting delegate from each society should have at least a 5-year term

The BOD will meet at least twice per year at a member society’s annual meetings (rotating between all member societies).

All decisions of the BOD will require approval by 2/3 of the voting members or representatives of the Societies, with consensus decision being favored.

The President of the BOD will be elected every 5 years and will rotate between all Regions.

Secretary Treasurer (ST)of BOD will be elected every 5 years and cannot be from the same society as the current President.

Each member society is responsible for identifying their voting delegates and ensuring they will have all necessary decision-making authority for ISID activities (i.e., in their role as the President and/or of Secretary Treasurer, etc.)

Elections will be staggered for President and ST of the BOD

The primary responsibility of the BOD will be

  1. Evaluate applications to hold ISID international meetings to ensure:
    1. Goals and plans for the meeting are consistent with the sponsoring Society and the International Societies for Investigative Dermatology
    2. The appropriate approval of the hosting Society has been obtained
    3. The feasibility and acceptability of scientific, financial and logistical plans and the site for each meeting.
  2. Select host Society for ISID international meeting
  3. Monitor the ongoing progress of planning and executing plans for each meeting.
  4. Evaluate membership applications from investigative societies and make recommendations for the admission of the applicants to each member society.

 

Ground Rules for membership of the International Societies for Investigative Dermatology:

  1. Charter members of the Society will be:
    1. European Society for Dermatologic Research
    2. Japanese Society for Investigative Dermatology
    3. Society for Investigative Dermatology
  2. Criteria for Investigative Dermatology Societies to be considered for membership (all of the following criteria are to be met):
    1. The advancement of investigative dermatology and cutaneous biology are the primary and core values and mission of the organization
    2. Eligible Societies will have held an annual, abstract driven, peer reviewed scientific meeting for the last 7 years, with English as the official language of the meeting for the last 3 years.
    3. Member societies have a minimal annual membership of 200 members averaged over the preceding 7 years.
    4. Agreement by new member societies not to hold competing annual meeting in the year of the international meeting
    5. Approval of the International Society for Dermatology BOD
    6. Approval by each member Society’s Board of Directors
  3. All member Societies will be eligible to present proposals to host the international meeting in their region by applying to the BOD following guidelines developed by the BOD

 

Membership application process:

Applicant societies will submit request for membership including

  1. Name of organization and mission statement
  2. History of annual meetings and programs for the preceding 7 years.
  3. Description of the process for abstract selection documenting peer review and scoring of abstracts
  4. Membership criteria and statistics for preceding 7 years.
  5. Signed agreement to not hold annual meetings during the year of the international meeting

Applications will be submitted to the Secretary of the Board of Directors no later than two months before announced meeting date of the Board of Directors. Applications will be circulated to all members of the Board of Directors at least one month before the meeting of the Board of Directors. Applications will be presented by the applying society or a society representative will be available electronically to address questions

  1. Board of Directors will vote on recommendation for acceptance, with 2/3 of all voting members required for acceptance.
  2. Application will be submitted to the member societies for approval within 6 months of the Board of Directors Meetings
  3. President of the Board of Directors will notify submitting society of progress of the application and of the ultimate decision.

 

Guidelines for consideration in evaluation of applications:

Timeline

Evaluation of the applicant Society’s annual meeting is of major importance in the process.

The major component of the meeting must consist of presentation of previously unpublished research findings (greater than 50% of the meeting activity by time in the meeting and/or as total number of presentations at the meeting).

Both the abstract driven and the invited presentations must be presented in English.

All abstracts accepted for presentation will be evaluated and ranked by a blinded peer review process.

This process should be:

  1. Conducted by a committee composed of a representative collection of the membership of the applicant Society
  2. Have a policy addressing and resolving potential conflicts of interest including but not limited to issues related to sponsoring organization/University, previous professional association/collaboration, financial support of the research.
  3. Transparency of the process with publication of the composition of the review committee, the criteria for judging and the method of selection of the committee.

The evaluation will include an assessment of the progress of the applicant Society over the previous 3 years before the application in meeting the criteria for membership in the ISID

The annual meeting programs for the ESDR, JSID and SID can be used for guidelines for meeting structure and composition.

for Applications:

Applications for membership will be evaluated by the ISID Board of Directors at the following times:

  1. 2015 Annual Meeting Japanese Society For Investigative Dermatology (winter 2015)
  2. 2016 Annual Meeting European Society for Dermatologic Research (fall 2016)
  3. 2017 Annual Meeting Society for Investigative Dermatology (spring 2017)

Complete applications should be submitted to the ISID Board of Directors no later than 3 months before the starting date of the respective Annual Meetings

ISID Board of Directors will make recommendation to member Societies and final decision will be made and communicated to applicants with 6 months.

 

International Investigative Dermatology Meeting:

  1. Every 5 years an International Meeting will be held with English as the official language
  2. Continue rotation of meetings is critical to success with the rotation based on regions of the world and not the specific Societies (or countries) within that region.
    1. Asia and Australia, North, Central and South America, Europe and Africa will be the regional rotation
    2. Continue current rotation with sponsorship by ESDR, SID and JSID until 2023:i. 2013: ESDR ii. 2018: SID
      1. Member societies (as individual society or as a consortium of societies) from Asia /Australia region proposal(s) reviewed for 2023 meeting reviewed by BOD including details regarding location, venue and proposed financial budget
      2. Decision on 2023 meeting
  3. 2023: Meeting hosted by Asian member of ISID .Decide on 2028 Meeting from Europe/Africa Region.
  4. 2028: Meeting hosted by Europe/Africa Society. Decide on 2033 meeting in North, Central South America Region.

a. Member societies from North, Central, and South America Region (as individual society or as a consortium of societies) submit proposal to conduct the meeting to the BOD. Plan includes details regarding location, venue and proposed financial budget

 

Memorandum of Understanding between

European Society for Dermatological Research Japanese Society for Investigative Dermatology Society for Investigative Dermatology

We the representatives of the above named Societies recognize the importance of collaboration and scientific interchange between members of all of the investigative dermatology and cutaneous biology societies throughout the world.

Furthermore we recognize the value of regularly held international, abstract driven, peer reviewed, scientific meetings to encourage and facilitate collaboration between scientists for the advancement of investigative dermatology and cutaneous biology.

In order to advance these goals we agree to:

  1. The formation of the “International Societies for Investigative Dermatology”
  2. The mission, organizational structure and operational principles as outlined in the attached document.
  3. The development of a financial management plan with profit/loss sharing of the proceeds from the international meetings on the basis of a formula that will be developed after completion and analysis of the data from IID 2013 and approved by the ESDR, JSID and SID
  4. The first international meeting of the ISID being held in 2023 at a location in the Asia/Australia region to be determined by methods outlined in the attached document at the 2018 IID meeting.
  5. Full implementation of this agreement will occur after approval by the founding societies Boards of Directors of the organizational structure and the financial management plan no later than December 31, 2013.